Xpos Cloud Update: May 2026

New Features

Part-Paid Sales: We’ve changed how we process payments. Customers cards will now only be charged once a sale is complete on the sales screen. Authorization takes place when the card is tapped or inserted, and fully processed once the sale is complete.

Improvements

Search tabs in ‘Stock in’ screen: We’ve improved visibility on the top search tabs within the ‘Stock In’ screen by introducing a clearer grey and white colour distinction. This makes it easier to identify which tab you are currently viewing products from.
Multisite: When saving or completing Multisite (MS) packages, users will now automatically return to the stock item screen. This creates a more streamlined workflow and reduces unnecessary navigation.
Sales Rules warning: Sales rule warnings have been improved to provide clearer and more detailed information. The platform will now show exactly which sales rules have been violated and why, helping users resolve issues more quickly.

Bug Fixes

Show/ hide archive button in Variant view: A new show/hide archive button is now available within Variant View, making archived items easier to manage and access.
Inconsistent VAT amounts on printed vs emailed receipts: Fixed an issue where VAT totals could appear differently on printed receipts compared to emailed receipts. VAT values are now consistent across both formats.
Layaway edits are not recording responsible staff member: Fixed an issue where edits made to layaway transactions were not recording the responsible staff member correctly. The system will now record both the original staff member and the user who made subsequent edits.
Product Copying & Sales Rules: Fixed an issue where sales rules were incorrectly removed from products during the product copy process. Sales rules will now remain attached to the original product while also copying correctly to the new product.

Reports improvements and fixes:

– Customer Account Transactions Report: Staff Member column and staff filter added to the report; Bug Fix – Issue has been resolved for multisite shared accounts types being unidentifiable in account type filter. 

– Customer Statement: Pay By Link no longer available in customer statement preview as topping up from here was causing payment record issues.  

– Dashboard: Dashboard now runs for 365 days instead of YTD. This reflects from the start of the day, not actual time of the day; Bug issue – Top 10 product groups chart was missing some groups. Issue has now been resolved. 

– End of Day: Till activity Section – Will now respond to company filter. 

– Item Sales List: Archived companies with no sales are now removed from the company filter. 

– Stocktake Discrepancy Report: Archived stocktakes are no longer visible in the report. 

– Xcaddie Users Report: Archived customers are no longer visible in the report. 

– Xeft Transactions report: Layout issues when exporting have now been resolved.  

– Delivery Note: Deliver to shop name now uses correct format. 

– Stock Valuation: Report not loading for some sites – Issue resolved. 

– Stock Movement: Layout issue when printing have now been resolved. Stock movement reasons have been updated to include stocktake adjustments and multisite transfers.  Stock in/ stock out toggles have been removed and added to the new reason filter. 

– Sales Analysis: Department row has been added to all versions of the sales analysis report. Archived staff are now listed at the bottom of the dropdown list in Staff filter.

NEW REPORT Product Sales by Staff

This report provides a clear breakdown of KPIs for individual staff performance, helping retailers monitor results, recognise top performers, and identify opportunities for improvement. It tracks gross margin and discounts to highlight profitable selling, while items per basket and average transaction value measure add-on and upselling performance. The report also tracks customer engagement based on whether a customer was added to the sale.  The report excludes account credits and voucher sales in order to provide accurate margins. 

Brandtrac

Over the last year or so, the Xpos and TaylorMade teams have been working hard to launch Brandtrac – a new service which allows you to share your sales and stock data with them, ensuring that you are never over or understocked.
We are delighted to announce that as of Tuesday 26th May 2026, TaylorMade electronic invoices will arrive directly into Xpos – adding the correct products, stock levels and cost prices to your inventory.  You can now simply review the invoice and accept the items into stock, making your job a lot quicker and easier to do!
If you haven’t already done so, sign up to Brandtrac today to receive your Taylormade invoices directly into Xpos by agrreing to the termas and conditions in Settings>Advanced>Data Permissions and selecting the Brands you are happy to share data with. For Taylormade invoice imports, head to Settings>Products>Suppliers, populate the ‘Account Number’ field with you ‘Ship To’ account number, then select import invoices and then save.

Brandtrac is just one of the many unique developments we are bringing to our customers to make their business more efficient and more profitable. Recently we have also updated Xpos to include maximum, minimum and reorder level functionality which can now be used to quickly and automatically create orders to ensure that you don’t miss out on sales and run out of stock. Just one of many ways that make Xpos the best EPOS for your golf business.